Privacy Policy

Reed Smith is an international legal practice. We are committed to ensuring that when we collect and use information about visitors to our websites (as described below) we do so in accordance with applicable data privacy laws. This Privacy Policy explains how we may use information that we obtain about you through your use of our websites. For further information, please contact .

This Privacy Policy also outlines how we may use information that we obtain about you when you do business with us as a client of Reed Smith, as adviser to our clients, supplier or other contact or as the officer, employee or other person related to such entities, together our “contacts".

Scope of our Privacy Policy

This Privacy Policy applies to all our websites, including the following:

  • Our main website;
  • Reed Smith Careers;
  • Reed Smith Diversity;
  • Reed Smith Mobile;
  • Our blog websites; and
  • Any other website created or hosted by us from time to time on which this Privacy Policy appears, or on which a link to this Privacy Policy is provided, together, our "websites".

You do not have to give us any information in order to use most of our websites. However, we may need to collect certain details from you if, for example, you want to subscribe to our publications or apply for a job.

Collection of your information from our websites

When you visit our websites, we may collect the following:

  • Information you provide by completing forms on our websites (for example, registering for one of our email blogs or subscribing to our services);
  • Information you provide if you contact us, for example to raise a query or comment; and
  • Details of visits made to our websites including, but not limited to, the volume of traffic received, logs (including, where available, the IP address of the device connecting to the websites) and the resources accessed.
  • If you apply online for a job or work placement you may need to provide information about your education, employment, right to work, and state of health. In some jurisdictions, we may also ask you to provide details of your ethnicity. Your application will constitute your express consent to our use of this information to assess your application and to allow us to carry out any monitoring activities, which may be required of us under applicable law as an employer, and which we may undertake to assist us to monitor delivery of our own commitments to diversity.

Collection of your information when you do business with us

We collect the following personal information from our contacts: name, postal address, email address and telephone number, job title and organization name. We may also collect data about our contacts’' interests in areas of law or certain types of marketing events, publications or training.

If you are our client or a prospective client, or the employee or officer of our client or a prospective client, we may collect from you, or from other sources, identification evidence on you and hold such for the purposes of compliance with anti-money laundering regulations. Occasionally, we may receive information about you from other sources (such as credit reference agencies) which we will add to the information which we already hold about you in order to help us provide legal services.

Use of your information

We use your information (collected from our websites or from our relationship with you) in a number of ways including:

  • To provide you with information and services that you request from us or which we feel may interest you as permitted under applicable law, and to measure the popularity and effectiveness of services such as newsletters, in order to improve what we offer to you and other recipients;
  • To improve the content and methods of delivery of our websites;
  • To maintain and develop our relationship with you;
  • For research, planning, service development, security or risk management;
  • To carry out services we have agreed to provide to you;
  • To allow you to use or access secure areas of our websites, when you choose to do so and when our terms of use permit;
  • To comply with legal obligations; and
  • To disclose your information as set out below.

Disclosure of your information

We do not sell on or rent out the information collected via our websites. As an international legal practice, we allow Reed Smith’s offices, branches and associated firms and companies, together "Reed Smith" to access your information, and may allow access to your information, or parts of it, to our service providers required to obtain the services we need to operate our business.

We may disclose your information to third parties in the following circumstances:

  • We are under a legal, regulatory or professional obligation to do so (for example, in order to comply with anti-money laundering requirements);
  • You have consented to us sharing your information in this way;
  • It is relevant in the circumstances to disclose the information to our website service providers such as hosting, storage fulfillment and disaster recovery, subject to appropriate technical systems and on a limited use basis only;
  • We may provide it to your employer or other your professional advisers and parties with whom we have arrangements (such as jointly sponsored events);
  • If we believe your use of our websites has or may violate any law, regulation or our Terms and Conditions, or if we believe you are or may be a threat to safety, security, property, interests or rights of us or others;
  • We may provide anonymous statistical information about users of our websites and related usage information to reputable third parties;
  • In a merger, acquisition, change of control, joint venture or other business combination involving Reed Smith;
  • If we use a third party service provider to provide services that involve data processing, translation, technology, research, banking and payment, client contact, data entry and processing, litigation support, marketing and security services and other similar services;
  • In order to investigate or respond to or resolve problems or inquiries or defend our interests.

Reed Smith, and some of the third parties with whom we share information, may be located outside your country or the country from which the data is provided, collectively the "jurisdiction of origin". While Reed Smith and such third parties will often be subject to privacy and confidentiality obligations, you accept that such obligations may differ from and be less stringent than the requirements of the privacy laws of the jurisdiction of origin.

California privacy rights

If you are a resident of the State of California, under the California Civil Code, you have the right to request information on how to exercise your disclosure choice options from companies conducting business in California. To do so, send a request for information indicating your preference as to how you would like us to respond to your request (i.e., email or postal mail). To request such information, either send an email to our designated Privacy Administrator at  or contact us via postal mail, proper postage pre-paid, at:

Reed Smith LLP
2500 One Liberty Place
1650 Market Street
Philadelphia, PA 19103
Attn: Your California Privacy Rights

All requests sent via postal mail must be labeled “You California Privacy Rights” on the envelope or post card and clearly stated on the actual request. For all requests, please include your name, street address (if you would like a response via postal mail), city, state, and zip code. We will not accept requests via telephone or fax. We are not responsible for notices that are not labeled or sent properly, or do not have complete information.

Security and virus checking

The transmission of information via the internet is not completely secure. We cannot guarantee the security of your information transmitted to our websites; any transmission is at your own risk. Once we have received your information, we will use procedures and security features with the aim of preventing any unauthorized access. You can help us to keep your information secure; please remember that any user name or password in relation to our websites is personal to you and should not be made available to any other person. You should stop using your username and password and notify us immediately if you suspect that someone else may be using them.

It is our policy to virus check documents and files before they are posted on any website. However, we cannot guarantee that documents or files downloaded from any website will be free from viruses and we do not accept any responsibility for any damage or loss caused by any virus. For your own protection, you should use virus-checking software when using any of our websites. You must not post or provide to us via any website any document or file which you believe may contain a virus. You must virus check any document or file which you intend to post or provide to us via any website.

Your consent

By submitting or providing to us your personal information you consent to the use of that information as set out in this Privacy Policy.

Cookies

Our websites use cookies and other similar technologies, for example, to distinguish you from other users when you browse our websites and also to allow us to improve our websites. For more information about the cookies we use, the purposes for which we use them and details on how to block or delete cookies, please see our Cookie Policy.

Third party sites

In addition to our websites, which we control directly, we also use and provide links to websites which are controlled by third parties, including

Facebook, Twitter and LinkedIn;

If you use or follow a link to any of these third party websites, please be aware that these websites have their own privacy policies and that we cannot accept any responsibility for their use of information about you.

Access to, updating and correcting your information

The privacy laws of some countries give individuals the right to access and amend their personal information. If you would like to request a copy of your information or would like to change the information we hold about you, please contact us at .

We want to ensure that your information is accurate and up to date. If any of the information that you have provided to us changes, for example if you change your email address or name, please let us know the correct details by sending an email to your Reed Smith contact or . You may ask us, or we may ask you, to correct information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate.

If at any time you would prefer to stop receiving newsletters or updates from us, please use the “unsubscribe” option included in the email or other material.

This privacy policy

Your use of our websites constitutes your acceptance of the terms of this Privacy Policy, as revised by us from time to time. Technologies and information governance practices are constantly developing. We may therefore need to revise this Privacy Policy in future. If we change our Privacy Policy we will post the changes on this page so that you may be aware of the information we collect and how we use it at all times. This Privacy Policy was last updated in November 2013. You should therefore review this page regularly to ensure that you are aware of any changes to its terms. If you have any questions about this Privacy Policy, please contact .

© Reed Smith LLP 2013. A Limited Liability Partnership formed in the State of Delaware. The business carried on from offices other than those in the United States and Germany is carried on by Reed Smith LLP, a Limited Liability Partnership registered in England (registered number OC303620) and regulated by the Solicitors Regulation Authority. In Hong Kong, the business is carried on by Reed Smith Richards Butler of Delaware, USA.